The NCN Thanksgiving Weekend Annual Events 2014

The NCN Thanksgiving Weekend Annual Events 2014

 

To: The City Council and CRA of Avon Park, FL.

From: Rev. Frank Paul Jones aka Apostle Paul Castellano

RE: Proposal to start Thanksgiving Weekend Annual Event

 

Program Coordinator: Rev. Frank Paul Jones - (President and CEO)

E-Mail: revfrankpauljones@thenationalcommunitynetwork.org

Phone Office: (863) 657-2407

Cell: (863) 458-0396

 

Date: 10 August 2014

 

Ella Williams - Thanksgiving Day Dinner Host: (Vice President)

 

1: Thanksgiving day Dinner @ the Blue Building:  We will serve food for several hours on the basis of eat in or takeout.  I suggest members of the National Community Network, INC. plan to eat their Thanksgiving meal at the Blue Building as a united family.  As of 10 Aug. 2014, we have $1,000 to use towards foods and supplies as a result of a local grant awarded to us by the Wal-Mart store in Avon Park.  We will offer food and refreshments to all we can serve based on some invitation criteria and needs, we will accept other food donations from our staff and volunteers and request members help cook or help support with food donations, basic cable television upgradeable if the funds are found to pay for HBO and music.  We want this to be an all day event. It's a day of recreation and relaxation, with no strings attached.

 

John Moss (Director) and Albert Moss (Secretary) - Black Friday Event - Games for Gifts Host:

 

2: Black Friday Event Games for Gifts @ the Blue Building: We will design several games and please think beyond bingo that our youth can play to win Christmas gifts.  We will request funding to purchase different types of gifts that our youth can win, but will create a limit as to how much one child can win. Our goal is to sought after at least $2,500+ in cash and/or gifts donations. We would like more, however, we feel we can reach at least 50 kids who can get an average of $50 per in gifts on that day and event.

 

We have to search for a sponsors who will donate the needed goods as a part of their annual services towards the needy and we can set a criteria for who may participate based on the conditions of these grants, if any restrictions exist.  The idea is to give kids who parents cannot afford to go shopping on Black Friday to have an opportunity to enjoy the camaraderie of other children their ages, enjoy refreshments, win gifts, watch cable television, listen music and we should insure each and every child wins something worth at least $25. It's a day of recreation and relaxation, with no strings attached.

 

NaQuila L. Hardy - (Promoter)  Surviving in the Hood Presentation Host:

 

3: Surviving in the Hood Presentation @ The Avon Park Community Center: 

 

To qualify for this grant for $2,000 from the City of Avon Park, this event must take place on Main Street to promote Main Street, but understand Main Street represents all of Avon Park and it's city residents and is not really a residential area.  With this understanding!  Therefore this event will be opened to all of Highlands County.  Which might require some form of lottery if we find quality entertainment within 2 weeks of this event to really promote interest.  Finding quality entertainment and funding for it or getting a donated performance is the key to this events success. 

 

We will attempt to find a sponsor to pay for these artists and/or sought after a donated performance in exchange for tax deductibility, for their performance, which would therefore be revenue to our non profit organization to be used in future grant proposals.

 

I think realistically we should be looking for a sponsor in the area of about $10,000. I think we can start with people like Pepsi and Coke, but who knows if presented properly the gates Foundation might find this attraction a good way to gain our youth attention and be sponsors. In any case, this is a real area of needed attention to make this event a sure success, requiring last minute announcements for added excitement.  

 

The $2,000 would be used for rent for both up and downstairs, with alcohol being served upstairs in  an all adult environment with the children downstairs. 

 

A) Upstairs we want the 51-100 deal = We plan for about 50+ guest at this time subject to change if interest increases (w/tables) for $200, plus alcohol served = Deposit of $700. 

 

B) Downstairs we want 101-200 Guest for $350 = We plan for about 150 guest and this can be changed, but I think for crowd control and better insurance offers, we should go with 150 guest.

 

Total Rent = $550

 

We will hire Lil Italy Italian Restaurant who is located on Main Street to handle all food. We will assign a budget for food and refreshments at about $3,000 or about $20 per person in a bulk purchase.  This covers only downstairs events for the kids. If they cannot handle all of our business in that day with a month advanced notice, we will consider other venders as added support and added diversity to our menus using venders on or near Main Street.

 

We will submit a grant at the Sebring Wal-Mart store based on the same principles used in the Wal-Mart Avon Park Store to cover the $1,000 difference for food.  Thereby allowing us to pay about $3,000 for the catering services for the kids.

 

Plus we will search for other sponsors to make the event be as enjoyable as possible.  On the list of ideas is live entertainment by a popular artist downstairs for a one hour performance open only to all participants of this event at closing. This would require searching for an artist willing to support our agenda, in this case Disadvantaged Youth Development and AIDS/Crime Prevention.

 

Total Food and Refreshments = $3,000 + $550 Rent + $700 Deposit that will be returned, for a total of $4,250 - $2,000 for the City - $1,000 for Wal-Mart = $1,250 outstanding.

 

Insurance: We cannot carryout this event without insurance.  Because we cannot afford to pay for damages in that building due to an unforeseen riot or accident

 

Insurance Cost: We need three estimates. 1: Wells Fargo  2: Bank of America  3: SunTrust Bank.

 

We will need to come up with insurance money and about $1,250 outstanding funds to carryout this function.

 

If we can find an insurer to sponsor this event by presenting a iron proof system of security and order, we will only need the $1,250 which $700 is refundable. Meaning our short fall will be about $550 in other food grants which are plentiful on State Highway 27.

 

Program: Surviving in the Hood Presentation

 

A: We will determine the proper hours to carryout this event that would be during reasonable hours no later than 11 PM as an ending time for the youth and by law for upstairs adults which is about 2 AM and perhaps an after party for the performers and VIP.

 

B: We will update our database on all organizations and professionals who are involved in the fields of practice and research in AIDS, Education Grants and Programs, Drug and Alcohol Abuse Prevention, education and treatment, Employment and job opportunities and other ideas are welcome.

 

C: We will sought after funding to carryout this event through organizations such as The Bill and Melinda Gates Foundation and the Magic Johnson Foundation, with a scope of a comprehensive agenda towards bringing AIDS research to Highlands County.  We will also do research on this area to insure the proper information is being transmitted and is condoned by our organization.  We do not want to post any disclaimers for our presenters. If necessary we will carryout this program within our organization's staff.

 

D: We will design a presentation that will help develop our youth into better and more responsible and productive individuals, by teaching them things in areas of AIDS/HIV facts verse myths, drug and alcohol abuse and prevention, understanding education as a requirement for economic growth, crime prevention techniques, avoid peer pressure and whatever we can put together that will not require their attention span more past 2 hours and will deliver a meaningful and comprehensive message they will want to remember and therefore will remember and learn a lifelong lesson.  We know they are kids and we feel if we highjack them for two hours of intense learning, they deserve at least that much time in recreational activities.  We think catered food and a live performance would be a fair payoffs for their undivided attention for 2 hours of their time, which may save their lives.

 

E: Upstairs we want to invite community leaders in the non profit and profit sector to both discuss a vision for our future Avon Park and our roles in it.  We will require non profit volunteers to man the doors and supervise these kids in the downstairs event and we will document and calculate all man-hours as revenue to our organization.

 

F: Funding Source for Upstairs: This will require about $50 per individual to provide professional catering services at a minimum or at least $2,500 to cover all costs.

 

Costs:

 

A) We need printed materials.

 

B) Business Class Refreshments

 

We will announce in advance of four week if possible our Agenda of Discussion to be known prior to meeting date and time to assure total inclusion and participation in these meetings.

 

This funding resources will have to come from grants that are set aside to redevelop communities, create economic growth and we need grants designated towards community unification and planning and Main Street is CRA designated area.

 

Thank you,

 

 

 

______________________________________

Rev. Frank Paul Jones - President and CEO

The National Community Network, INC.